Event Hunter runs the business side of your food truck or trailer — the schedule, the crew, the stock and every event lead — whether you run one rig or a fleet.
No spam. Personal invite when your spot opens.
Your whole weekend, on one screen
This weekend · 3 rigs · 5 events
Fri
Brewery Night
Grill trailer · 5–10p
Crew 2/2Confirmed
Sat
Fall Festival
Grill trailer · 10a–6p
Crew 2/3Confirmed
Car Show
Grill trailer · 3–8p
Trailer double-booked
Private wedding
Pour trailer · 4–11p
Crew 2/2Confirmed
Sun
Church picnic
Truck · 11a–3p
TentativeBuns short 40
Sample week. Your board runs on your rigs, your crew and your bookings.
1
Calendar for every rig you run
⚠
Double-bookings flagged before you confirm
1×
Upload your COI, use it forever
0
Spreadsheets or group texts needed
Who it's built for
Made for operators who treat their truck like a business.
If your schedule lives in your head, your crew finds out by group text, and you count buns in the parking lot the morning of — Event Hunter is for you.
🚚
The Solo Operator
One truck, you, and whoever you can call on Saturday morning. Every booking, shift and supply run in one place instead of your texts, your Notes app and your memory.
Scheduling + Staffing
🚛
The Growing Fleet
Two rigs became four and the whiteboard stopped working. See every rig’s week at a glance, and catch a double-booked trailer before the organizer does.
Multi-Rig Scheduling
📋
The Application Grinder
Festival season means 20 applications, 20 deadlines, and the same COI emailed to 20 organizers. Track every lead from first email to booked, with your docs stored once.
Lead Tracking + Doc Vault
📊
The Numbers-Minded Owner
You want to know whether last year’s Oktoberfest was worth it. Log what each event actually brought in and see it against what you expected, event by event.
Per-Event Actuals
01 — Scheduling
Every booking, every rig, one calendar.
Put each event on the calendar with its setup, service and teardown times and the rig that's working it. Tentative and confirmed sit side by side, and a trailer booked twice gets flagged before you commit to both.
→Setup and teardown windows, not just service hours
→Assign one rig or several to the same event
→Conflicts flagged when a trailer is already out
→Tentative, confirmed and blocked-out days in one view
Booking · Fall Festival
SetupSat 8:00a
Service10:00a – 6:00p
Teardown done7:00p
RigGrill trailer
Vendor fee$150 · paid
Conflict
Grill trailer is also on Car Show, 3–8p. Move one before you confirm.
02 — Staffing
Know who's working before Saturday morning.
Keep your roster with roles and pay rates, then put people on shifts for each rig at each event. Every trailer knows how many hands it needs, so a short-staffed event shows up on your dashboard days ahead, not in the parking lot.
→Shifts per rig, per event
→Understaffed events surface on the dashboard
→Warns when one person is double-shifted
→Roles and hourly rates on every crew member
Crew · Fall Festival · Grill trailer
M
Marcus
Grill
8:00a – 7:00p
D
Dana
Window
9:30a – 6:30p
Needs 1 more — this trailer runs with 3
03 — Inventory
Load the truck for the crowd that's coming.
Track what's on hand and how fast each item goes per guest. Every booking forecasts what that event will burn through against what's on the shelf, so you see the shortfall at the store, not at the window.
→Supplies needed per event, from expected attendance
→Need vs. on hand, item by item
→Restock log so the count stays honest
→Recount anytime when reality drifts
Supplies needed · Church picnic · ~400 guests
ItemNeedOn hand
Buns480440
All-beef franks480600
Cups, 16 oz320500
Napkins1,2003,000
04 — Leads + Docs
Every lead tracked from first email to booked.
Log every event you hear about — from a flyer, a text or an organizer's email — and walk it from review to outreach to applied to booked. Upload your COI, health permit, W-9 and menu once and attach them to any application.
→Lead statuses from discovered to booked
→Application deadlines and statuses in one list
→Expiry alerts before a COI or permit lapses
→Organizer contacts and notes on every lead
Leads · This season
Oktoberfest
Deadline Oct 3 · COI + Health attached
Applied
Holiday Market
Organizer emailed back · call Tue
Outreach
Fall Festival
Accepted · on the calendar
Booked
Pride Festival
Application not started
Under review
Health permit expires in 21 daysRenew
05 — Event Discovery
Included in Pro
Gaps in the calendar? Pro goes looking.
Pro scans local festivals, markets and listings within your radius and prices each one in take-home dollars — after the vendor fee, the fuel, the food and the crew, against the rig that would serve it. Not a rating out of 100. And when it can't price an event, it says so.
→Discovery scans across your radius
→Take-home in dollars, not a score
→Says “needs info” rather than inventing a number
→Found events drop straight into your lead list
Take-home estimate · Lake Norman Beer Fest
Expected turnout8,000
Your capture rate3.5%
Gross at $12 a ticket$3,360
Vendor fee−$350
Food, labor, fuel−$1,770
Take-home
Clears your floor
~$1,240
When it can't price an event
“Add expected attendance to see what this pays.” No number invented to fill the gap.
Get your weekends out of the group chat.
Join the waitlist. We'll reach out personally when your spot opens — no auto-drip, no sales sequences. Just a real conversation.
Built by a food truck operator in Harrisburg, NC · Chill Dogs 🌭